Head of Corporate Services

Fixed Term Contract – Maternity Cover

Closing date: Wednesday, 24th February at 12 noon.

Purpose of position:

Reporting to the Chief Executive, the Head of Corporate Services is responsible for actively contributing to the effective delivery and management of the Corporate Services function including Governance, Finance, Procurement, Administration and Human Resources and also holds the position of Secretary to the WDC Board.

The WDC employs 25 staff and is a modern and flexible organisation complying with legislative requirement, public service modernisation and best practice.  The Head of Corporate Services has a key role in giving effect to this objective and will work with the Chief Executive, Board, Management Team and Parent Department in its delivery. The work of the WDC is outlined in the organisation’s five year strategy available on the WDC website (www.westerndevelopment.ie).

 

Key responsibilities:

  • Lead the Corporate Services Team (four to six team members), and any other staff within the shared administration function, ensuring a best-in-class corporate services support structure is available to assist the WDC meet its’ strategic objectives.
  • Ensure the effective co-ordination and delivery of services within the Finance function, including the delivery of annual projects allocated to the Corporate Resources team.   Support individual departments by helping them to create and adhere to budgets through the provision of robust and timely reporting and analysis.
  • Participate in the management team which is responsible for the effective design, development and implementation of the WDC Strategic Plan.
  • Oversee compliance with the Code of Practice for the Governance of State Bodies (2016) including the Internal Audit function and Public Procurement guidelines. Be the key point of contact within the WDC on the Procurement Process ensuring policy is interpreted and implemented accordingly by various departments.
  • Maintain and improve HR processes and procedures, including tracking and updating HR policies and practices in line with legalisation, public sector circulars and best practice.   Support the CEO and department managers in successfully managing any HR matters that may arise.
  • Manage and monitor organisational compliance with legislative obligations, to include Health & Safety and Risk Management.
  • Liaise with the parent Department [Rural and Community Development] on all the above areas along with general operational matters as required.
  • As Secretary to the Board, and sub-committees, provide coordination and administration support services including meeting planning, collation and dissemination of board papers, minutes management and other general administration support.
  • Note:  the functions and responsibilities initially assigned to the position are based on the current organisational requirements and may be changed from time to time.  The job holder requires the flexibility to fulfil other roles and responsibilities as assigned by the CEO.

 

Experience:

Essential

  • Qualified Accountant (CIMA/ACCA/ACA) with at least 5 years’ plus post-qualification experience.
  • At least three years’ experience operating within the public sector environment.
  • Proven experience in leading and managing a small team delivering multiple support services in a deadline-driven environment.
  • Strong IT skills and comfort with new systems adoption, particularly in a remote working environment. Proven experience of using Office 365 and Sage Finance.
  • Excellent communications, interpersonal and leadership skills with proven experience in managing and motivating staff as well as contributing within a fast-paced team environment.
  • General HEO competencies as per “Appendix A” below.

Desirable

  • Proven experience of working within the Irish public sector.
  • Hands on experience of Corporate Governance for State Bodies including:
    • Code of Practice for State Bodies.
    • Internal Audit.
    • Public Procurement (value for money).
    • Best practice in the public sector.
  • A knowledge of HR and public sector HR policies and practices.

 

Conditions:

The post is a full-time, fixed term six-month contract, subject to a three-month probationary period.

The WDC Head Office is in Ballaghaderreen, Co. Roscommon. WDC staff are also located in Galway and Sligo. The successful candidate should reside within the WDC region (or within a reasonable distance thereof) and will elect to be assigned to a WDC office located in Roscommon, Galway or Sligo in line with the remote working policy of the WDC.  Due to COVID-19, the WDC is currently operating a remote working model in line with Government requirements.

Due to the large geographical area covered by the WDC, the successful candidate will hold a full driving licence and have access to transport as this post may involve travel.  Appropriate travelling expenses and subsistence allowances will be paid subject to WDC policy.

The salary scale for this post will be equivalent to that of the Civil Service Higher Executive Officer Standard Scale:

Personal Pension Contribution (PPC) Pay Rate: The salary for this position, with effect from 1st October 2020 is as follows:  €49,845 – €51,303 – €52,756 – €54,210 – €55,669 – €57,123 – €58,578 – LSI 1 €60,679 – LSI 2 €62,776

Please note: The starting salary for the person appointed to this post will be the first point on the above scale unless the successful application has previous reckonable public sector experience.

All staff members are required to sign up to the WDC Code of Business Conduct under the code of Practice for the Governance of State Bodies.

 

To Apply

Please submit a cover letter and CV (maximum four pages) detailing your experience, qualifications, and office location preference with any other relevant information, to careers@wdc.ie or by post directly to Caroline Coffey, Corporate Services Executive, WDC, Dillon House, Ballaghaderreen, Co. Roscommon.  Any application sent by post, should be posted in sufficient time to ensure delivery prior to deadline.

The email (with cv and cover letter) sent to careers@wdc.ie should be clearly identified with ‘Head of Corporate Services’ in the subject box.

Applicants can also apply through www.publicjobs.ie

Closing date for receipt of applications is Wednesday,  24th February at 12 noon.

 

Format of Competition

The admission of a candidate to the competition, or invitation to attend an interview, is not to be taken as implying that the WDC is satisfied that such person fulfils the requirements of the job.

Following the shortlisting procedure, the competition will consist of competitive interview(s) conducted by the Interview Board(s) set up by the WDC.  The onus is on all applicants to make themselves available for interview on the date(s) specified by the WDC.  Candidates who do not attend interview on the date and time specified in email communications to the candidate will be deemed to have withdrawn from the competition.

The Board will assess the merits of the candidates in respect of matters referred to in the job description and any other relevant, job specific criteria.  Before making its final selection, the Board may recall a candidate for further questioning and request references.  Reference will not be contacted without prior consent from the candidate.

Only candidates who reach such a standard as the Interview Board considers satisfactory in the competitive interview shall be considered for selection.

Panel: A panel may be formed by the Interview Board. Once a panel is formed, it remains in existence for 1 year and may be extended.

Confidentiality:  Subject to the provisions of the Freedom of Information Act 2014, applications will be treated in strict confidence.  All enquiries, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in the that aspect of the process.

Communications:  All communications with the candidates, including notification of results, will be via email.

Equality:  The WDC is committed to a policy of equal opportunity.  As a public service organisation, the WDC is strongly committed to equality of opportunity in all its employment practices.

Review / Appeals Process:  WDC will consider requests for review in accordance with the provisions of the codes of practice published by the CPSA and in accordance with the Recruitment Policy of the WDC.  In the first instance, candidates are open to have their query dealt with on an informal basis within five working days of the communicated decision (or if decision is related to an interim stage e.g. shortlisting, within two days).  The informal process may involve a telephone conversation between the candidate and a representative of the WDC who is involved in the recruitment process.

The WDC is an equal opportunities employer

Canvassing will disqualify

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